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A short guide to requesting LWIN: Save time by following these simple guidelines

By March 2, 2023Fine Wine Market, LWIN

The LWIN database is vast, with over 170,000 different wines and spirits, and it is expanding every day. However, there will still be instances where a specific wine might not have an LWIN yet. If this is the case, LWIN users have the ability to request a new LWIN by using the request form in the LWIN app.

This short guide sets out four simple ‘rules’ to follow every time you request a new LWIN, to ensure the quickest turnaround time possible.

1. Check if this product already exists in the database

The wine you are looking for might already has an LWIN. It’s easy to check. Just use the search bar on the LWIN website.

2. Always add image or URL

When filling out the request form, adding a link to a producer’s website or product page, and uploading an image, will help us identify the wine. This means a quicker turnaround time for your request, so please make sure to do this every time you request an LWIN.

3. Use correct formatting

Avoid diacritics (accents and special characters)

LWIN does not support diacritics such as é, ø, å, ç, ñ, ß. Please formulate words as they would appear without diacritics (e.g. Spätlese as Spatlese). While the LWIN database supports an array of special characters including °, %, #, &, “.”, *, <, >, +, these are only to be included if they are integral to the name of a product and are present on the label.

Only use abbreviations if on the label

Unless otherwise stated, all words are to be formulated as they appear on the label. Grosses Gewachs as GG if it is as such on the label.

No YELLING, please: Use lowercase letters

Proper nouns typically are generally formulated using a capital letter at the start of each word. Articles, prepositions and conjunctions such as ‘de’, ‘la’, ‘les’, ‘du’, ‘dei’, ‘di’, ‘of’, ‘and’ are typically formatted with lowercase formatting. Please note that an LWIN display name is not to be formatted in all caps unless the design of the label suggests that this would be accurate.

4. Understand the ‘wine name’ field

This wine name field normally consists of the grape variety, cuvée name and, if applicable, the style of the wine. It rarely contains official geographic information – this can go into the relevant region, sub-region or site fields. Use it for attributes not contained within other fields. Below, we’ve highlighted some examples of wine names within LWINs.

1120671: Muga, Prado Enea Gran Reserva, Rioja
1090699: Joh Jos Prum, Wehlener Sonnenuhr Riesling Spatlese, Mosel

For a detailed explanation of each field of the LWIN request form please see the full guide ‘How to search for and request LWINs’ or watch the video below


If you have any other questions, please contact [email protected]